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Things to Keep in Mind When Implementing Workplace Drug Testing Policy

Saturday, February 16th, 2013

Implementing drug testing in your organization is not a simple task but it does not have to be overwhelming. By keeping some key points in mind, your organization can have an effective drug testing regimen in place without any major hassles.

Have a goal

The general goal of drug testing is to eradicate drug use altogether from your organization. But to begin with, it’s important to have a more specific goal in mind that addresses your organization.

If your organization has had substance abuse issues in the past, the goal might be to rid the company of this problem and avoid future problems. If your organization is the only one in its industry or area that doesn’t do drug testing and that’s making the organization look bad, the goal might be to implement a policy to fall in line with similar organizations. Or, your goal might be to become the first organization of its kind in your area to implement drug testing in the hopes of turning it into a sales point. Any of those goals is fine, as long as you have a clear one in mind before starting.

An example of a bad goal to base your drug testing regimen on is to catch ‘Steve’ in shipping, who you are absolutely sure gets high on his lunch break. Going after one specific individual within your organization is not a valid reason to implement drug testing.

Develop a policy

Any organization that takes the step of implementing a drug testing regimen should put all the details down in writing first, have a lawyer make sure it is completely legal and then communicate that policy to all potentially affected employees.

The policy should outline what type of drug testing is to be done, how drug testing is to be done, what drugs are to be tested for, how often they are to be tested for and any other details pertaining to the drug testing.

As part of this policy, it’s imperative for organizations to do their research. There are a few select states that have some specific rules about drug testing in the workplace and you should review your state’s laws on the subject to familiarize yourself with them.

Stick with it

A drug testing regimen is only effective if it’s being done. That is why it’s always favourable to work with someone who has expertise in the field to set it up. That way, you can be sure that you’re implementing a drug testing policy that is affordable for your organization and won’t run the risk of being abandoned for being too expensive.

Reap the benefits

The last step is to keep an eye on what has changed in your organization with drug testing in place. You’ll see problem employees leave, productivity increase and accidents and sick days decrease.

Effective drug testing will more than pay for itself over time. Plus, don’t forget the good reputation you will be cultivating with clients and potential employees alike, as your organization will be known as one that takes safety and employee morale seriously.

Human Resource Management Tips for Your Small Business

Thursday, February 7th, 2013

If you own a small business and you want to know how you can promote and maintain a healthy workplace environment for your employees, there are available resources that you can turn to. You can hire HR professionals and lawyers to advise you, and you can read and get tips from professionals who are knowledgeable of your industry.

When it comes to creating or updating your company policy, there is a website that you can turn to for resources and templates. The Society of Human Resource Management (SRHM) has thousands of members in over 140 countries, the largest human resources management association in the world. They have a website, SHRM.org, that you can visit for human resources management needs. However, it is not free to non-members. You have to pay an annual fee or a day-pass, depending on your preference. Here are some policies and templates that you can see on the website:

  • Drug and Alcohol Policy
  • Drug–Free Workplace Program Policy
  • Drugs, Alcohol and Contraband Policy
  • Post-Accident Drug Testing Policy
  • Pre-Employment Drug Testing Policy
  • Random Drug Testing Policy
  • Use of Drugs and Alcohol Policy

Whatever type of business you have, no matter the size, it is always good practice to have a company policy that your employees can understand and follow. Drug and alcohol testing policies are important in any type of industry to ensure that employees maintain a healthy lifestyle and always perform at their best.

Other than company policies and templates, you can also seek the advice of HR professionals about your business. You can also join the HR communities to network with other professionals that may help you with your business.

SHRM.org is a resource tool that business owners and managers can use to improve their company policies. Use the site as a guide and not as a substitute for legal advice.

Source:

http://content.yudu.com/Library/A1vfxj/eDATIAFocusWinter201/resources/index.htm?referrerUrl=http://free.yudu.com/item/embed/468005/e-DATIA-Focus—Winter-2012

http://www.shrm.org/Pages/default.aspx

How to Come Up with Effective Drug-free Workplace Policy

Sunday, May 13th, 2012

One way to address drug abuse in the workplace is to create a drug-free workplace policy. Every establishment has a different policy. A drug-free workplace policy should always comply with the existing laws and regulations of the state. When creating a drug-free workplace policy, organizations should take into consideration factors like the nature of their business and job vacancies, values, and priorities.

An ineffective drug-free workplace policy can cause waste of money, lives, and opportunities. Hence, this article will walk you through the several steps on how to come up with an effective drug-free workplace program as suggested by the Substance Abuse and Mental Health Association (SAMSHA).

1. Determine the purpose of a drug testing policy

An effective drug-free workplace policy can serve a lot of purpose. Determine the reason why your organization needs to put up a drug-free workplace program. Is it because a certain law requires your organization to create a drug-free workplace policy? Or is it because your organization’s insurance carrier requires you to abide with their rules as an insurance grantee? You must have a purpose why your organization needs a drug testing policy. Once you are able to determine the purpose of your program, you will be able to clearly define your objectives – the most important part of the drug-free workplace program that will lead you on creating a successful implementation strategy for your drug testing policy.

2. Know the basic elements of a  drug testing policy

An effective drug-free workplace policy should outline the state’s requirements on workplace drug policies, background or history of the organization, goals of the policy, expected outcomes and specific prohibitions, techniques of effective implementation, and consequences and appeals. It should also define the drug testing policy as means of ensuring safety and an assurance of a drug-free workplace for employees.

3. Be resourceful

Every organization that aims to create a drug testing policy to achieve a drug-free workplace should always make sure that the policy meets the needs of the employees and the organization. Evaluate the nature of your business to determine the extent of drug test you can perform to tackle your company’s goals and address specific concerns. For instance, you may consider a drug testing that will address the use of alcohol, tobacco or illegal substances to prevent the negative outcomes of drug use, such as habitual absence and poor work performance.

Look for existing models of a drug-free workplace program from the national, regional, or local level to help you create an effective drug testing program. Familiarize yourself with your city and state’s labor practices and federal laws on drug testing, so that you will be able to cover your employees’ legal rights while protecting your business’ interest.

4. Ask a lawyer to review the drug testing policy

To keep you on the safe side it is important to have your drug testing policy checked by a lawyer. Ask for a legal expert to assess the drafted policy. Evaluate the effectiveness of the policy, correct its flaws, and suggest better ideas in accordance with the federal and state laws. An experienced corporate lawyer will be able to help in making the drug testing policy remain fair to both employers and employees by evaluating its legal, health, safety, and productivity aspects.

5. Prepare the workplace

After the finalization and approval of the policy, part of an effective implementation of a drug-free workplace policy is to educate employees with the new rules. An employer should ensure that new employees are oriented with the company’s existing drug testing policy before their official first day at work. The purpose of this is to avoid possible negative behaviors that may threaten the safety of all employees in the workplace. An organization may also conduct forums, workshops, and training to inform employees of the new drug testing policy and make them adhere to it. As part of the training, the organization should ensure that supervisors will be well-informed on how to effectively communicate and fairly enforce the policy to their subordinates.

6. Determine the issues and provide assistance

In order to be effective, a drug-free workplace policy should not only state the dos and don’ts in employee drug testing, but also state that the supervisors will remain vigilant to any health and safety issues in the workplace. The policy may also assert that there will be an annual review for the work performance as part of the organization’s data gathering and policy effectiveness evaluation. Additionally, it may discuss specific types of assistance programs that can be extended to employees who are found to be affected by drug abuse and workplace related hazards.

Additional resource:

http://www.drugpolicy.org/facts/new-solutions-drug-policy

Tips for Analyzing, Designing, and Implementing a Drug Testing Program

Saturday, May 12th, 2012

Drug testing is an important component of a drug-free workplace program. It encourages employers and employees to maintain a violence-free office environment. It also motivates employees who use illegal drugs to seek for an early intervention and treatment. Likewise, an efficient drug testing policy can help deter employees from using drugs and alcohol in the first place.

When analyzing, designing, and implementing a drug testing program, you should consider consulting a professional corporate lawyer with experience to handling workplace drug testing. You can also seek for the help of a reputable Third Party Administrator (TPA) who can guide your organization in administering the right workplace drug testing methods without violating employee rights.

Listed here are some factors you need to keep in mind when analyzing, designing, and implementing a drug testing program.

1. Components of a drug testing program – The five components of a drug testing program include policy, supervisor training, employee education, employee assistance, and drug testing. A drug testing program should include a clear policy that discourages employers and employees from using drugs and alcohol. It should explain why alcohol and drugs are harmful and state the consequence in case of any attempt to disobey the policy.

2. Employee motivation – It is not enough to display a written policy in visible work sites. To motivate employees to follow the drug test program, an organization must implement a drug-education program, which can be held once a month depending on the demands of the company. During lectures, forums, seminars, and workshops, the organization can invite resource speakers to speak about alcohol and drugs. The organization should also make sure that the drug testing program will support supervisor training and provide employee assistance.

3. Different types of drug test –There are several ways to test an individual for the presence of drug metabolites. If you are planning to implement a drug testing program in your workplace, you should at least know the different types of drug tests to be able to choose which meets your corporate needs, goals, and budget. The four widely used drug testing types include the saliva test, urine test, hair follicle test, and blood test.  Urine test is still the most commonly used method of drug testing for its accuracy and reliability.

4. Drug testing checklist –The checklist may include federal and state laws that support the employees’ rights; contacting US Department of Health and Human Services (DHHS) certified laboratory; informing employees 30 to 60 days prior to the implementation, and assigning a reliable person to receive the result of the drug test from the laboratory with confidentiality.

5. Beware of the drug testing policy –The following are some examples of the things that an organization should be aware of when implementing a drug test program.

  • Inconsistency in implementing the drug test program, such that the schedule for the drug test is not followed or the drug test is not administered at all
  • publicizing the drug test results
  • penalizing an employee when only an initial result is available from the laboratory
  • using laboratories that are not accredited  by the Department of Health and Human Services
  • confronting a suspected drug user alone

6. Frequency of drug tests – Some organizations conduct drug testing on a random basis, which is one of the most effective ways to deter employees from using alcohol and drugs. An organization may also conduct drug testing as part of the pre-employment process or during an annual physical test, whenever there are reasonable suspicions, during a pre-promotion test, after an accident, or during follow up tests.

7. Validity of the drug testing program – The drug test program should be validated and approved by your company lawyer. It should clearly state who pays for the drug test, actions to be taken against the employee who is found to be positive with drug use, and the steps to guarantee the accuracy of the drug test result. Most importantly, it should state the legal rights of the employees who are caught positive in their drug test. The lawyer will have the right to edit and correct the flaws of the policy in order for it to become valid, effective, and fair to everybody.

Elements of an Effective Drug-free Workplace Policy

Wednesday, May 9th, 2012

The following are the six basic elements of an effective drug-free workplace policy.

1. Background

This part should state how the policy was developed. Was the policy developed through a union of representatives or employees, through the compliance of the state law, or through the consultation of the other businessmen in the same industry? This will give a clear idea about the main purpose of the drug-free workplace program and will lead to the success of creating an effective drug testing policy.

2. Goals

Every organization’s goal in creating a drug-free workplace program should be clear and specific. There can be many reasons why an organization would implement a drug testing policy, such as to eliminate work hazards related to drug abuse; minimize absenteeism; comply with the Mandatory Guidelines for Federal Workplace Drug Testing Programs; or to promote good health among employees. Keep your goals in sight and both your company and your employees will reap the rewards.

3. Definitions, expectations, and prohibitions

The drug-free workplace policy should clearly define the meaning of substance abuse, drug misuse, and many other terms that will serve as the bases of adjudication. It should also contain the organization’s expectations, such as the expected employee behaviors and activities that will help in achieving the program’s goals.  It should also state the date that the policy would take effect, the person responsible for carrying out and enforcing the policy, the employees covered by a collective bargaining agreement if there is any, and the exact prohibitions. The covered workers may include any individual working in the organization, such as the executive management, managers, supervisors, full-time and part-time employees, contractors, volunteers, interns, and applicants. The policy should also determine when it will apply. For most organizations, a drug-free workplace policy should apply during working hours, whether or not the employee is on call, paid standby, or when she or he is on a sponsored activity.

4. Implementation approaches benefits and assurances

The drug-free workplace policy should be specific to its activities to ensure that employees will comply with the policy. For instance, the policy may include monthly guidance counseling, workshop, training, retreat, and drug testing. It should also declare how the organization will ensure confidentiality on employees’ records, particularly in the case of drug testing. The policy should ensure safe and confidential communication between the management and employees. Additionally, it should assure the provision of assistance to employees who seek for help for drug treatment and recovery.

5. Consequences and Appeals

The drug-free workplace policy should define the consequences that an employee will face in case s/he violates the policy. Violation penalties may be influenced by the existing law or regulations which can vary from state to state. When laying out the consequences and appeals, an organization can refer to the following questions.

  1. What will be considered a violation?
  2. Which employees will be covered?
  3. What disciplinary measures will result from violations?
  4. 4. Will the company allow rehabilitation?

In case of positive results, the employee will also be subject to varying penalties. However, the drug-free workplace program must also acknowledge the right of employees to file for an appeal.

6. Dissemination Strategies

A drug-free workplace policy should declare the variety of unique strategies on how to educate the employees about the policy. For instance, the organization may conduct an orientation about workplace employee drug testing for new employees; conduct a monthly seminar for supervisors; facilitate training for employees, and encourage them to participate in activities that will promote a drug-free workplace. Some of the easiest yet effective campaign strategies also include the distribution of individual handbook to employees, distribution of posters in gathering places at work sites, and conducting an annual employee progress evaluation, which can be done through drug testing, survey, and many more.



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Answers, comments, information, articles and opinions provided on all TestCountry related webpages are general information, and are not intended to substitute for informed professional medical, psychiatric, counseling, psychological, or other professional advice. You should not use the information on TestCountry for diagnosing or treating a health problem or disease, or prescribing any medication or other treatment. You should always speak with your physician or other healthcare professional before taking any medication or nutritional, herbal or homeopathic supplement, rehabilitation or detoxification from any substance abuse or adopting any treatment for a health or drug problem.

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